Difference between revisions of "Bicycology/Meetings"

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(New page: Patrick and Aurora are going to write a (or possibly two) meeting structures: for future meetings (and for on tour, daily meetings) Below is an old version of this, from before the 2006 t...)
 
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Patrick and Aurora are going to write a (or possibly two) meeting structures: for future meetings (and for on tour, daily meetings)
 
Patrick and Aurora are going to write a (or possibly two) meeting structures: for future meetings (and for on tour, daily meetings)
  
Below is an old version of this, from before the 2006 tour, if it's not useful to Patrick and Aurora, it can go...
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Patrick has started by drafting a model agenda for our general weekend meetings. This includes timing guidelines.
  
==plan for july meeting==
 
  
james moved this here because it doesn't need to be on the main page, but maybe we need it for something sometime...
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== Model agenda for general Bicyology weekend meetings ==
  
Monday 10th
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SATURDAY MORNING SESSION 11.00 - 1.00
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*Agree agenda and schedule (15 mins)
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*Quick review of action points from previous minutes (30 mins).
 +
**Record items still to be done, but no extended discussion!
 +
**If necessary write items on whiteboard for inclusion later in meeting.
 +
*Ongoing Items (1 hour)
 +
**Finance (10 mins)
 +
**Website (20 mins)
 +
**Media and publicity (20 mins)
  
Morning
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LUNCH 1.00 - 2.30
  
Afternoon
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SATURDAY AFTERNOON SESSION 2.30 - 6.30
 +
*Tour planning (4 hours, with breaks for tea, cake and games)
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**Route, venues and events (1 hour)
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**People, bikes and equipment (1 hour)
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**Publicity and printing (1 hour)
  
Evening
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SUPPER AND WORKING GROUPS 6.30 - 9.00
  
  
Tuesday 11th
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SUNDAY MORNING SESSION 10.00 - 12.00
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*Other (non-Tour) Events and Activities (1 hour)
 +
*Review action points and priorities from this meeting (30 mins)
 +
*Set date/s of next meeting/s (10 mins)
  
Morning
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LUNCH 12.00 - 2.00
  
Afternoon
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SUNDAY AFTERNOON 2.00 -
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*Bike games / working groups
  
Evening
 
1. Film-The Revolution will not be televised, 6:45, Greenwich (not 
 
movable, not essential) Dan
 
  
 
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== Model agenda for daily on-tour meetings ==
Wednesday 12th
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(Aim for 20-30 minute meeting)
 
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*Daily co-ordinator calls meeting
Morning
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*Play a game
 
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*Appoint a note-taker
Afternoon
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*Go-round how are we feeling and items for discussion
 
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*Bikes and equipment issues
1. Fix new film-tandem and dynamo Hub (movable, essential) Dan, Chris
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*Money issues
 
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*Food issues
2. Electrical testing of dynamo Hub (movable essential) Dan, Patrick (can't make it until Thursday!)?
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*Venue issues
 
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*Plan for today/tomorrow
3. Test filming from tandem (movable, essential) Dan, Mat
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*AOB
 
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*Agree tomorrows daily co-ordinator
4.
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*Notetaker goes through agreeed actions
 
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Evening
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Thursday 13th
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Morning:
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1.General gathering of thoughts, equipment...assessing where we're at, and drawing up a timetable for the rest of the week.
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Afternoon:
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2.Group meeting...hopefully we'll all be there(?)(essential). (People who won't be there: Charlotte)
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Evening
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1. Charlotte's birthday drinks (not movable, essential) everyone (we can do some music collecting here, if we bring things to party to we want on the ride also)
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(though charlotte will be v late (midnightish), due to Faslane 365 meeting in Leic (will bring news) but will bring drinks so don't fall asleep, keep pedalling, she'll be there eventually...)
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Friday 14th
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Morning - Banner and Flag making? Trailer modification. General tat (moveable, non-essential)
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Afternoon - Group meeting, part 2 (essential)
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Evening - Bike Polo/Ballet practice for forest gate (movable, not absolutely essential) and/or Music and film: sorting play lists, formats? Discussing what visual material we need to find/edit/create from scratch eg. movies/slideshows on climate change, radical history of cycling etc. (movable, essential)
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Sat 15th
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Morning
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1. Forest Gate festival (not movable, definite) Patrick, Dan, Aurora, Matt, Chris, Charlotte, Imogen
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(Patrick to drive up with van from Hastings early in morning)
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Afternoon
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1. Forest Gate festival (not movable, definite) Patrick, Dan, Aurora, Matt, Chris, Charlotte, Imogen
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Evening
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Sun 16th
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Morning
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1. Discussion of what was good/not so good at Forest gate, what needs improving.
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2. check over actions to be done prior to BGG/tour, timetable them.
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Afternoon
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Evening
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Revision as of 11:49, 13 June 2007

Patrick and Aurora are going to write a (or possibly two) meeting structures: for future meetings (and for on tour, daily meetings)

Patrick has started by drafting a model agenda for our general weekend meetings. This includes timing guidelines.


Model agenda for general Bicyology weekend meetings

SATURDAY MORNING SESSION 11.00 - 1.00

  • Agree agenda and schedule (15 mins)
  • Quick review of action points from previous minutes (30 mins).
    • Record items still to be done, but no extended discussion!
    • If necessary write items on whiteboard for inclusion later in meeting.
  • Ongoing Items (1 hour)
    • Finance (10 mins)
    • Website (20 mins)
    • Media and publicity (20 mins)

LUNCH 1.00 - 2.30

SATURDAY AFTERNOON SESSION 2.30 - 6.30

  • Tour planning (4 hours, with breaks for tea, cake and games)
    • Route, venues and events (1 hour)
    • People, bikes and equipment (1 hour)
    • Publicity and printing (1 hour)

SUPPER AND WORKING GROUPS 6.30 - 9.00


SUNDAY MORNING SESSION 10.00 - 12.00

  • Other (non-Tour) Events and Activities (1 hour)
  • Review action points and priorities from this meeting (30 mins)
  • Set date/s of next meeting/s (10 mins)

LUNCH 12.00 - 2.00

SUNDAY AFTERNOON 2.00 -

  • Bike games / working groups


Model agenda for daily on-tour meetings

(Aim for 20-30 minute meeting)

  • Daily co-ordinator calls meeting
  • Play a game
  • Appoint a note-taker
  • Go-round how are we feeling and items for discussion
  • Bikes and equipment issues
  • Money issues
  • Food issues
  • Venue issues
  • Plan for today/tomorrow
  • AOB
  • Agree tomorrows daily co-ordinator
  • Notetaker goes through agreeed actions