Bicycology/Meetings

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Patrick and Aurora are going to write a (or possibly two) meeting structures: for future meetings (and for on tour, daily meetings)

Patrick has had a go at both of these. They includes timing guidelines.


Model agenda for general Bicyology weekend meetings

SATURDAY MORNING SESSION 11.00 - 1.00

  • Agree agenda and schedule (15 mins)
  • Quick review of action points from previous minutes (30 mins).
    • Record items still to be done, but no extended discussion!
    • If necessary write items on whiteboard for inclusion later in meeting.
  • Ongoing Items (1 hour)
    • Finance (10 mins)
    • Website (20 mins)
    • Media and publicity (20 mins)

LUNCH 1.00 - 2.30

SATURDAY AFTERNOON SESSION 2.30 - 6.30

  • Tour planning (4 hours, with breaks for tea, cake and games)
    • Route, venues and events (1 hour)
    • People, bikes and equipment (1 hour)
    • Publicity and printing (1 hour)

SUPPER AND WORKING GROUPS 6.30 - 9.00


SUNDAY MORNING SESSION 10.00 - 12.00

  • Other (non-Tour) Events and Activities (1 hour)
  • Review action points and priorities from this meeting (30 mins)
  • Set date/s of next meeting/s (10 mins)

LUNCH 12.00 - 2.00

SUNDAY AFTERNOON 2.00 -

  • Bike games / working groups


Model agenda for daily on-tour meetings

(Aim for 20-30 minute meeting)

  • Daily co-ordinator calls meeting
  • Play a game
  • Appoint a note-taker
  • Go-round how are we feeling and items for discussion
  • Bikes and equipment issues
  • Money issues
  • Food issues
  • Venue issues
  • Plan for today/tomorrow
  • AOB
  • Agree tomorrows daily co-ordinator
  • Notetaker reads out agreed actions

Previous Meetings

The latest Action Points are on the front page of the wiki https://en.wiki.aktivix.org/Bicycology#Latest_Action_Points. Older ones that haven't been done yet are here: https://en.wiki.aktivix.org/Bicycology/ActionPoints

Below is a list of our previous meetings. A link to minutes would be good for each.

  • Coventry Meeting 16th-17th May 2009
  • Northampton Meeting 17th April 2009
  • Hastings Meeting 20th-23rd February 2009
  • Coventry Bike fixing 2009
  • Leicester Meeting November 2008
  • Nottingham Meeting May 2008
  • Hastings Meeting
  • Leicester 8th-10th March 2008
  • Stroud 1-3rd February 2008
  • Rampart 14th-16 December 2007
  • Anglesey

- 2007 Tour -

  • Lancaster